Cisco Kits

This path works best for those who:

• Have a CBU laptop (you must have a CBU-issued laptop to use this pathway)
• Do not use breakout rooms or sessions (breakout rooms can cause the connection to disconnect during class)

To connect to the system using the UltraSound Connection, follow these steps:

1. Be sure you are on the CBU-staff Wifi connection
2. Touch the Cisco Kit tablet to “wake it up” (tablet is located at the front of the classroom)
3. Open the Cisco WebEx Meetings app on your computer
4. Scroll to the bottom of the app window and select “Connect to a device”
5. If you have to search, the name of the kit is located in the top-left corner of the tablet
6. Once connected, the name of the device will show up in blue. Select the name of the device
7. A new window will come up. Select “Share on this device”

This connection is the most stable and is best for faculty who use breakout sessions, etc.

To connect to the system via Join WebEx, follow these steps:

1. Be sure you are on the CBU-staff Wifi connection.
2. Open the Cisco WebEx Meetings app on your computer
3. Find the meeting (class session) that you want to start, and select it to start the meeting.
4. Be sure to mute your microphone in WebEx and the speakers on your computer to avoid feedback.
5. Touch the Cisco Kit tablet to “wake it up” (tablet is located at the front of the classroom)
6. On the tablet, select “Join WebEx” (blue circle icon on the right)
7. On the new screen, there is a search bar at the top. Select that search bar.
   • This is where you will type in the Meeting ID Number
   • To bring up the keypad, look at the bottom left for the icon that looks like a keypad and select that.
   • Then, type in the Meeting ID Number and select “Join”
   • If you cannot remember the Meeting ID Number, follow these steps:
     • Look at your WebEx meeting
     • Look at the top left of the window and find “Meeting Info”
     • Select “Meeting Info”
     • A box will appear that shows the Meeting ID Number for your class.

This is a very stable way to connect and a good alternative for faculty who prefer Zoom. It is important to note:

• Faculty must use the CBU licensed account for Zoom. Personal accounts do not connect to the Cisco Kits
• There are only 50 kit licenses. That means only 50 faculty can use the kits to teach a class at one time.  You may want to schedule a backup WebEx session just in case you aren’t able to connect the kit to your Zoom session.
• If you set passwords for your Zoom class, you must make sure to only use numbers. The Kit is unable to enter letters for passwords, so you will not be able to join the kit to your Zoom class if you have a password that has letters.

To connect the Kit to your Zoom class, follow these steps:

1. Be sure you are on the CBU-staff Wifi connection.
2. Open the Zoom app on your computer
3. Find the meeting (class session) that you want to start, and select it to start the meeting.
4. Be sure to mute your microphone in Zoom and the speakers on your computer to avoid feedback.
5. Touch the Cisco Kit tablet to “wake it up” (tablet is located at the front of the classroom)
6. On the tablet, select “Call” (green button on the left)
7. On the new screen, there is a search bar at the top. Select that search bar.
   • This is where you will type in the Meeting ID Number
   • To bring up the keypad, look at the bottom left for the icon that looks like a keypad and select that.
   • Then, type in the Meeting ID Number and add “@zoomcrc.com” Then press “Call” (green button on the bottom right)
   • If you cannot remember the Meeting ID Number, follow these steps
     • Look at your Zoom meeting
     • Look at the top left of the window and find a small green check mark (some versions of Zoom have a small “i” icon for info, so you would select that instead.
     • Select the green check box or the small “i” for info
     • A box will appear that shows the Meeting ID Number for your class.

There are several settings on the camera that you can adjust to create a positive learning experience for your students.

• To access the camera settings, go to the tablet and touch the camera icon in the top right corner.
• Check the box for “Self-view.” This will allow you to see what the camera is focused on.  The camera view will show up on the display in the back of the room.
• Presentation Mode: This mode sets the camera to follow you while you are teaching. To get started:
  • Select Presentation Mode in the settings
  • Find the “X” marked on the ground by the podium. This is the “trigger spot.”  Stand on the X
  • Look up at the camera and remove your mask. The camera will focus on you.
  • Then you can walk around the front of the room. As long as you stay in the “staging area” the camera will continue to follow you.
  • If you leave the staging area and the camera stops following you, just go back to the “trigger spot” and remove your face covering for the camera to focus on you again.
• Preset: You can also set the camera to focus on different spots in the room and have the tablet “remember” that setting, so you can adjust the camera angle at the touch of a button.
  • In the camera settings, adjust the camera angle by:
    • Touching the arrow buttons on the when to turn the camera up, down, and to the sides
    • Touching the plus sign to zoom in
    • Touching the minus sign to zoom out
  • Once you have the camera angle just where you want it, look back at the camera settings. To the left of the camera controls is a list of presets (under “presentation mode”)
  • Scroll up until you see “Add New”
  • Select “Add New”
  • Type in the name you want to give the preset
  • Select “Save” to save it for the future
  • NOTE: You may want to give a generic name like “podium” for presets that other faculty might use. Use your name if you have a preset that will likely be unique (Murcray_side_table) that you might use for presentations, etc.